Privacy policy.

 

UKABPsi Privacy Notice 

Our contact details  

Name: The Association of Black Psychologists UKABPsi 

Address: Grenville Building, Rms 9 -15, 2nd Floor, Suite 12. Cherry Street, Birmingham, B2 5AR 

Phone Number: +44  

E-mail:info@ukabpsi.co.uk 

What type of information we have  

We currently collect and process the following information: 

  • Name and contact details 

  • Email addresses 

  • Video and photographic images 

 

Where we provide specific services, e.g. Healing Circles workshops, these may involve access to other types of personal data and more sensitive special category personal data, such as data concerning health personal data revealing racial or ethnic origin. 

How we get the information and why we have it 

Most of the personal information we process is provided to us directly by you as a Member or supporter of UKABPsi for one of the following reasons: 

  • Attendance at an event organised by UKABPsi or in partnership with another organisation 

  • Responding to enquiries submitted via our website or other medium regarding our products and services 

  • Administering annual Membership registration and delivery of membership services 

  • Providing updates to individuals regarding events and activities 

  • Sharing marketing and promotional material relating to future UKABPsi events or other events run by our sister organisations that we think may be of interest to you.  

 

 

 

What we do with the information we have 

Under the UK General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:  

Your consent – your engagement in workshops / healing circles / promotional marketing materials 

You are able to remove your consent at any time by withdrawing from a session. If you withdraw your consent by leaving a session and personal data that we have obtained from your attendance at the session is not required for any other overriding reason, we will stop processing / holding your personal data.  

We will seek to obtain your consent for your video / photographic image to be used on our website, social media or promotional materials. Whenever you provide consent, you maintain the right to withdraw this consent at any time by contacting info@ukabpsi.co.uk  

Other lawful bases and reasons for processing your personal data are: 

  • We have a contractual obligation – Annual Membership services & ticket sales, administration of events 

  • To protect a vital interest – Someone’s life is at stake 

  • We have a legitimate interest – Recording of session notes, marketing & promotion, safeguarding referrals, administration of events 

Sensitive data 

In limited circumstances we may need to record / process and share more sensitive personal data to ensure that we meet our duty of care and safeguarding responsibilities. The lawful basis for this is pursuing our legitimate interest and the public interest in safeguarding the welfare of individuals. The additional condition for this processing is provision of confidential support services.  

Marketing & Promotion 

If you are a Member, supporter or express an interest in our services, we will retain your details on our mailing list and send you marketing / promotional information about similar products and services we offer unless you opt out of receiving such communication. 

Information Sharing 

Where information we receive triggers a potential safeguarding or other risk we may have a duty to share limited information with the relevant statutory bodies or emergency services as appropriate. 

 

Where your interaction with us requires a payment of a fee we will use the external payment providers associated with the relevant ticket seller you can see their Privacy Notices here: https://www.tickettailor.com/privacy-policy/  

How We Store Your Information  

All personal data processed is held by UKABPsi and not shared with any of our parent / sister organisations. Your information is securely stored with access restricted to those with a business need to know.  

We will store personal data via our 3rd party service providers. Our emails are hosted via Microsoft Outlook and we also use other external providers such as MailChimp, Eventbrite and TicketTailor.   

Retention Periods 

Contact details – 3 years from first contact 

Attendance at Events – 3 years from last attendance 

Video / Photos – Specific to the Consent provided  

Sensitive / special category personal data relating to safeguarding or other concerns – 1 year from trigger of concern 

Your data protection rights 

Under data protection law, you have rights including: 

Your right of access - You have the right to ask us for copies of your personal information.  

Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.  

Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.  

Your right to object to processing - You have the the right to object to the processing of your personal data in certain circumstances. 

Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us at info@ukabpsi.co.uk if you wish to make a request. 

How to complain 

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s address:             

Information Commissioner’s Office 

Wycliffe House 

Water Lane 

Wilmslow 

Cheshire 

SK9 5AF 

Helpline number: 0303 123 1113